Supplier MUST comply with the following invoice requirements. Invoices not in compliance will be rejected.
Invoice requirements:
- Individual invoices must be issued for each Purchase Order (“PO”)
- Submit in PDF, TIF, format
- Email invoice(s) to: AP_Invoices_Jepp_CAN@jeppesen.com
- Bill to name: Jeppesen
- The word "Invoice"
- PO number the invoice is associated with
- Unique invoice number
- Invoice date
- Vendor name
- Vendor name should match PO
- Physical address
- Remit to address
- Line item number with description from the PO
- Line Item Breakdown (Quantity/Unit Price)
- Invoice sub-total which excludes tax and freight charges, separate line items for tax and freight (If not so itemized, the invoice price will be deemed to include all such taxes and freight)
- Invoice total
- Invoice Currency
NOTE: Jeppesen will not be obligated to pay any invoice(s) submitted by a supplier not previously approved via the Jeppesen Supplier Management Department supplier intake and setup process. In order to be setup as an approved supplier, supplier must provide a completed W-9 (US suppliers only) and a completed New Supplier Payment Authorization Form, which can be obtained from the Jeppesen Supplier Management Department.
