Supplier MUST comply with the following invoice requirements. Invoices not in compliance will be rejected.
Invoice requirements:
- Individual invoices must be issued for each Purchase Order (“PO”)
- Submit in PDF or TIF, format
- Email invoice(s) to:
- Jeppesen GmbH ap_invoices_jepp_ger@jeppesen.com
- Jeppesen Poland finance-poland@jeppesen.com
- Jeppesen UK ap_invoices_jepp_gbr@jeppesen.com
- Jeppesen Systems AB ap_invoices_jepp_swe@jeppesen.com
- AerData UK ap_invoices_aerdata_gbr@jeppesen.com
- AerData Ireland ap_invoices_aerdata_ie@jeppesen.com
- AerData Netherlands ap_invoices_aerdata_nl@jeppesen.com
- If submittal of an electronic invoice is not possible, please send paper invoices to: (use the billing address of the appropriate Jeppesen and/or AerData entity inclusive of country name)
- Bill to name: Jeppesen or Aerdata (include the proper Jeppesen or Aerdata entity and billing address
- Bill to address: (use the billing address of the appropriate Jeppesen and/or AerData entity inclusive of country name). Invoices with other billing addresses or invoices issued to a person’s name will be rejected
- Must include the word "Invoice". If payment is to be done via proforma invoice, the word “Proforma Invoice” must be included
- Credit Memos must show the word “Credit Memo” and need to reference the Original Invoice Number
- Consecutive and Unique invoice number
- Invoice date (day/month/year)
- Vendor name
- Vendor name should match PO
- Vendor physical address - Remit to address
- Invoice should be printed on Vendor letterhead and have Company logo
- Payment terms
- Invoice Currency
- Vendor tax registration number or VAT ID number
- Customer number for Jeppesen or Aerdata
- Vendor contact details for invoice inquiries (contact person, email, phone)
- Full bank details
- Change of vendor bank account needs to be highlighted on the invoice.
- PO number the invoice is associated with
- PO Line item number (and PO Release number if applicable) with description of goods and services from the PO
- Line Item Breakdown (Quantity/Unit Price) of goods or services delivered/rendered
- Date of delivery of goods or services
- Unit price multiplied with quantity (invoice net amount prior to VAT)
- VAT percentage and VAT amount
- For invoices with 2 VAT percentages, the percentages and amounts must show separately
- Invoice total amount (invoice net amount + VAT)
- If Vendor is not subject to VAT, a note with reference to the local tax law must show on the invoice.
- Rebates or discounts not included in the invoice amount must show separately
- Supporting documentation (such as delivery notes, work or time sheets) should be attached to the invoice, if applicable
NOTE: Jeppesen will not be obligated to pay any invoice(s) submitted by a supplier not previously approved via the setup process. In order to be setup as an approved supplier, supplier must complete Form 35681_S provided by your Supplier Management focal.
For queries related to your invoices, please use the appropriate Accounts Payable Team e-mail address identified below:
- Jeppesen GmbH ap_inquiry_jepp_ger@jeppesen.com
- Jeppesen Poland ap_inquiry_jepp_pl@jeppesen.com
- Jeppesen UK ap_inquiry_jepp_gbr@jeppesen.com
- Jeppesen Systems AB ap_inquiry_jepp_swe@jeppesen.com
- AerData UK ap_inquiry_aerdata_gbr@jeppesen.com
- AerData Ireland ap_inquiry_aerdata_ie@jeppesen.com
- AerData Netherlands ap_inquiry_aerdata_nl@jeppesen.com
